The Art of Successful Management: How to Manage a Distinguished Team Efficiently?
The art of successful management is a distinctive creative trait of a successful manager’s personality, and this trait is often enriched with education, training, and experience. The art of successful management involves conceiving a specific vision and pursuing that vision using the organization’s resources optimally. But what is the art of successful management?
What is successful management?
Successful management is doing everything necessary to achieve the goals and objectives of the company, in conjunction with achieving the needs of the employees of the company, whether at the professional, financial or other levels; By following a methodology that has been prepared in advance for the steps and procedures established by the company, in addition to establishing the rules of successful management to reach these goals.
There are many opinions in management, is it an art or a science, as management has been interpreted by some opinions as an art that gathers skills and experiences acquired by individuals in leadership from their daily practices of administrative work and previous experiences in the manager’s career history.
While other groups considered management to be a science that was developed based on foundations, laws, and theories to lead and direct the efforts and activities of employees towards achieving specific goals for the organization. It can be said that management is an art and a science at the same time, and the degree of its approach to art or science varies according to the type and size of institutions and the conditions of the surrounding environment and the workers in these institutions.
Successful management skills
The levels of management differ between team supervisors, sub- and central managers, but each of them has responsibilities in mastering successful management skills. The manager must master the management skills to be able to apply the art of successful management to the company’s employees and activities. For example, his office manager must master these Skills when managing successful meetings.
For the success of institutions and companies in presenting their business, and facilitating the work of departments in mastering the art of successful management, there are four basic skills that must be taken care of, and the development of visions, strategies and laws necessary in the company to facilitate their acquisition and work through them, and they are called 4Ps and they are as follows:
- Psychological safety
The art of successful management is manifested in the formation of supportive foundations for occupational safety, which has become an important culture in successful companies, as the successful manager cares greatly about the levels of safety within the company, which is felt by every employee of the company.
The mentioned safety is evident in the employee’s constant feeling of confidence in the behavior he performs, such as acknowledging the mistake and publicly stating it to remedy it, suggesting new ideas without fear of the manager’s opinion or the ridicule of colleagues, compatibility between the values and principles of all employees of the company, seeking help without fear when lack of knowledge and others .
All cadres of the institution, including administrators and employees, must establish the foundations of a culture of psychological safety, but the leader has a very important role in qualifying employees to implant this culture after establishing faith in it.
- Purpose
Successful management in organizations seeks to create a sense among each employee of the importance of the work he does, no matter how small, and that it serves the purpose and interest of the organization, whatever type of work is provided by the employee.
Employees feel the importance of their work when the purpose of the work is fully clear, and when the completion of the task is linked to a higher, near-term goal. This goal must be defined in a way that shows the results of the task performed by the employee, which generates an internal motivation for the employee to accelerate the completion of the task to reach the goal more accurately and faster, and this is one of the most important rules of successful management.
- Path
The manager should clarify the roles assigned to employees to know what is required of them as outputs, and what they should consider as inputs before starting the task they have been assigned to carry out. To ensure that the work is carried out well, the administrator must implement successful management skills in regulating the freedom of the employees’ manner in which they perform the tasks assigned to them. - Progress
The process of progress in the art of successful management is shown by developing relationships between employees, improving the relationship between the employee and his love for the work he does, in addition to demonstrating the added value provided by this work by the employee.
The growth of the company’s advancement process can be supported by encouraging positive behaviors and behaviors shown by employees at different levels from the professional level, without neglecting the importance of reward at the professional level in improving the performance of the company.
A clear turning point in the progress of the company can be made when giving gratitude to the employee if he does an exceptional job, especially in difficult times, and this is what the manager relies on to develop the rules of successful management in the company.
The rules of successful management
To demonstrate successful performance within the company’s management processes, the manager or leader must possess the keys to successful management to lead the company towards the best possible performance. The most important steps of successful management are reflected in the following elements:
First: Having a vision
The vision represents the basis of successful management, as the company and its employees are guided by a plan developed based on the established vision in addition to defining work directions, with an emphasis on the correct vision to avoid failure to implement the plan on which the company operates; Due to the availability of pre-planned mechanisms and procedures, ready to deal with errors according to the visions and expectations set.
Second: Share the vision with others
Sharing the vision with others helps in the growth and development of leadership methods in the company, as participation enhances the acceptance of the staff to implement the decision as a part of it, and this participation helps in overcoming difficulties, and allowing the opportunity to put forward useful proposals.
Sharing the vision with others is related to setting plans to implement the visions of the institution and putting them into effect, whether plans are to improve work or to face a crisis, with an emphasis on the art of successful management linked to taking decisive and sound decisions and following up on the progress of the implementation processes of these decisions.
Third: Planning and setting clear, measurable goals
Planning is the most important step of successful management, where the extent to which long-term goals can be achieved is determined based on strategic planning, such as the company’s strategies in its presence in the market over several years. In the short term, based on operational plans, such as setting an annual budget or a monthly work plan.
Setting measurable goals is one of the most important rules of successful management, as it is not possible to know the company’s performance without clarity of goals, and the ability to measure reaching these goals, to identify errors and correct them, if any, in order to reach the intended goals within the planned period, and within the financial costs designated for its implementation.
Fourth: time management
The time management process in carrying out the tasks of the company is one of the foundations of successful management, and it is one of the basic skills that the manager must possess, as it represents the essence of the success of the organization. Successful time management is demonstrated by constantly striving to speed up the turnaround time, while maintaining the same level of quality.
Successful time management supports making the right decisions at the right time, which saves the organization additional costs, and provides opportunities to invest in new projects during shorter periods of time.
Fifth: Implementing Policies and Procedures
The successful manager is characterized by the ability to take the appropriate decision in line with the capabilities of the company, and the time the company needs to implement. Where the functions and practices of the manager within the framework of the art of successful management are manifested in the ability to use the available data properly, and to predict the results based on these data.
Daily adherence to established policies and guidelines provides great benefit in making decisions within the established limits in order to control the smooth running of operational and administrative processes to achieve the objectives of the organization.
To evaluate data, in addition to organizing and managing it, is an important place within the steps of successful management, where the incoming or outgoing data must be used to evaluate the performance of employees, equipment and evaluate what has been produced in the organization, or for comparison with the objectives to be achieved.
The employee is one of the most important elements and foundations upon which a successful management rests. Where the concept of successful management is applied by directing and guiding employees, and trying to meet their work-related needs such as providing the appropriate environment, dealing with them as the most important resource within the framework of the administrative process, and assisting them in their personal matters if the company is able to do so.
Important foundations in the art of successful management
The art of successful management depends on setting administrative steps and foundations that include the implementation of a set of important procedures in the work environment. These steps and foundations are a guide to guide the company’s work. Among the most important foundations of the art of successful management:
- Manager style
The management style differs from one person to another in terms of skills, the number of employees within the scope of his management in the department, as well as the mechanisms for carrying out work. That is why every manager must have the skills to manage the employees of each department, lead them and cooperate with them to achieve the success of the department, which is a step towards the success of the company. - Sufficient knowledge of management fields
The manager, in order to be a successful manager of his team and his responsibilities, must focus on the needs of the company to be reached through the work team, whether they are administrative, field or supervisors, and describe the work pattern, whether it is planning or executive. - Maintaining distinguished employees and enhancing their belonging to the company
One of the foundations of successful management is to maintain outstanding employees, and not to abandon them in order to ensure the stability of the relationship between time and the amount of achievement, as qualifying a new employee is a difficult process that requires training, financial spending and additional time to obtain an employee capable of performing the tasks well.
The successful manager has qualities and methods that help the employees to automatically belong to the organization in which they work, and highlights the manager’s ability to search for distinct ideas that benefit the organization and all employees. Successful management enhances employee affiliation by selecting the distinguished among them, who seek to develop the organization, accomplish tasks and achieve personal development for the employee within the company.
- Time management
Successful management seeks to reduce the time in which tasks are completed in the organization to a minimum, and devise strategies to control this time in an intelligent manner, which is accompanied by a constant quest to speed up the time of completion while maintaining the same level of quality in order to implement a larger number of services and achieve greater amounts of money as revenue. . - Mutual trust
The most important foundations of successful management is the mutual trust between employees and management, as the loss of this trust weakens the management’s abilities to reach the company’s goals and objectives. The successful manager is characterized by his ability to build confidence in the work atmosphere and ensure the strength of the bonds between him and the employees.
successful management methods
A work team is developed and managed well on the basis that the work team is one of the most important elements of the success of any organization. The role of managers is not limited to supervising employees only, but also to make the right decisions that affect the success of the organization and its employees, in addition to recognizing and applying the skills that Live up to the art of successful management.
The successful manager can follow a set of methods to reach laying the foundations for the successful management of the department or organization, including but not limited to:
First: decentralized administration
The art of successful management is embodied in the ability of the administrative team to perform its tasks flexibly, and to make decisions without returning to the central administration, provided that the central administration is informed of the results of the work that has been accomplished. This represents a faster completion of tasks without the absence of central administration control over the activities that take place in the branches.
Second: Delegating the right person
Delegation was defined as giving qualified employees the ability to make decisions necessary for the company’s work, each according to the scope of his supervision and functional specialization, based on the rules of successful management in the work of companies.
The manager can delegate people to form a specialized management team without referring to him to decide on the company’s issues according to the employee’s specialization, provided that the delegations granted to employees do not overlap and cause some kind of clashes within the scope of their mandate.
Third: Qualifying the company’s cadres
The art of successful management depends on the continuous functional qualification of the teams. The manager must possess the skills of successful management that continuously contribute to the development of teams for the better. After qualifying the first grade cadres for the company’s work, it is necessary to work on developing the second grade cadres through follow-up and training to invest time in an optimal way, without any loss of the company’s resources.
Fourth, the response matrix
The manager can own the keys to successful management by building a response matrix that identifies the people involved in a particular job within the company. Through the matrix, employees can be classified into four types:
- Responsible for the work: The employee who will do the work is assigned to this category, where the responsible for the work is referred to when any question about the method of implementation and the items to be delivered according to the work of the company.
- Supervisor of the task or tasks Accountable: The employee is responsible for the approval and signature of the performance of the task by the person in charge of the work. This category is characterized as purely supervisory, and the supervisor must follow up on all those responsible for the work in the activities associated with a particular task.
- Consultant: Staff members classified as consultants in the matrix must provide all necessary information prior to performing the assignment, especially in terms of technical, administrative and logistical requirements. Counselors are also referred to when faced with any problem in performing the task.
- Informed: It is necessary to inform persons interested in performing a particular task of all events that occur in the performance of this task, especially with regard to the decisions taken or the percentage of completion of the recorded task, without giving these persons the right to participate in the decision-making or consulting in the performance of the task. Group people with these traits as insiders in the response matrix.
In conclusion, the ability of managers to establish the rules of successful management in the company is a solid foundation that constitutes the source of strength for success and the possession of competitive advantages, as the arts of this management vary between the art of managing people, the art of business management or the art of corporate management. You can hire a professional business consultant through an independent website, the largest Arab freelance platform, to build a career system compatible with modern management.